TARRANT COUNTY COMMISSIONERS COURT AGENDA
	Commissioners’ Courtroom Tarrant County Administration Building 100 East Weatherford Street, 5^th Floor Fort Worth, Texas 76196
Tuesday, April 16, 2019 - 10:00 AM

I.	CALL TO ORDER AND ROLL CALL

II.	INVOCATION

III.	PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS

IV.	AGENDA ANNOUNCEMENTS

V.	APPROVAL OF THE MINUTES

A.	Minutes of Regular Meeting of April 9, 2019

VI.	PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS

A.	Proclamation - Donor Memory Garden (Commissioner Johnson)

VII.	CONSENT AGENDA

All items with asterisks (**) are a part of the Consent Agenda.  Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.

VIII.

PUBLIC HEARINGS

A.	Public Hearing - To Consider the Draft Program Year 2019 Action Plan (Community Development)

a)	Conduct Public Hearing
b)	Action, if Necessary

IX.	REPORTS AND BUSINESS

A.	Administrator (G.K. Maenius)

1.	Approval of Order Appointing Administering Entity of Domestic Relations Office and Reappointment of the Executive Director

2.	** Approval of an Amended Policy to Self-Insure Certain Officers and Employees

3.	** Approval of an Exception to the Travel Policy for Within Region Travel - Constable, Precinct 2

4.	** Bid No. 2018CD-072 Approval of Construction Contract with Gra-Tex Utilities, Inc. in the Amount of $166,182.50 for the City of Everman, 44th Year CDBG Project - Community Development

5.	** Bid No. 2018CD-074 Approval of Construction Contract with McClendon Construction Co., Inc. in the Amount of $451,510.50 for the City of Hurst, 44th Year CDBG Project - Community Development

6.	** Approval of a Contract between Tarrant County and SafeHaven of Tarrant County for the Provision of Operation for the SafeTomorrows Permanent Supportive Housing Program - Community Development.

7.	** Approval of Amendment No. 4 to Fiscal Year 2018-2019 Ryan White Treatment Extension Act Part B Subrecipient Contract with AIDS Outreach Center – HIV Administrative Agency

8.	** Approval of Cooperative Fire Investigation Memorandum of Agreement between Tarrant County, d/b/a Tarrant County Fire Marshal's Office and the Texas A&M Forest Service

9.	** Approval of Out-of-State Travel Requests

10.	** Receive and File Briefing Agenda

B.	Auditor (Renee Tidwell)

1.	Receive and File the Auditor's Report for the Exit Review of Justice of the Peace, Precinct 7

2.	Receive and File the Auditor's Report for the Tarrant County Sheriff's Fiscal Year 2017 Commissary Operations

3.	** Receive and File the Auditor's Report for the Exit Review of the Tax Assessor-Collector

4.	** Receive and File Response to Auditor's Report of the Review of Special Inventory Tax Controls for the Tax Office

5.	** Receive and File the Auditor's Report of the Cash Counts of Selected Justice of the Peace Courts

C.	Budget and Risk Management

1.	** Approval of Fiscal Year 2019 Appropriation Adjustments

2.	** Approval of Claim Recommended by the Risk Management Board

3.	** Approval of Exceptions to Fee Schedule for Court Interpreters

D.	County Clerk (Mary Louise Nicholson)

1.	** Approval of Passport Photograph Fee Increase

2.	** Receive and File the County Clerk's Monthly Report - March 2019

E.	Human Resources (Tina Glenn)

1.	Receive and File the Personnel Agenda

2.	Approval of Administrative Leave Policy Update

3.	Approval of Out-of-Class Pay Extension – Pretrial Services

4.	Approval of Out-of-Class Pay Extension – County Administrator’s Office

F.	Information Technology (Christopher Nchopa-Ayafor)

1.	** Acceptance of Funding from the Tarrant County 9-1-1 District

G.	Public Health (Vinny Taneja)

1.	Approval of Affiliation Agreement between Tarleton State University and Tarrant County Public Health for Completion of Student Practicums

H.	Purchasing (Jack Beacham)

1.	RFP No. 2018-142 - Guard Tour System - Sheriff’s Office - TimeKeeping Systems, Inc. - $309,398.59

a)	Award Recommendation
b)	Contract Approval

2.	Bid No. 2019-091 - Annual Contract for Handcuffs, Leg Restraints, and Related Restraints - Sheriff's Office - Various Vendors - Per Unit Price

a)	Award Recommendation

3.	Bid No. 2019-097 - Annual Contract for Electronic Fire Alarm Inspections, Maintenance, and Repairs - Facilities Management - Various Vendors - Per Unit Price, Hourly Rate, and Markup for Parts

a)	Award Recommendation

4.	Bid No. 2019-127 - Annual Contract for Vaccine Refrigerators and Freezers - Public Health - Various Vendors - Per Unit Price

a)	Award Recommendation

5.	Bid No. 2019-128 - Annual Contract for Prisoner Extradition Services - Sheriff's Office - US Corrections, LLC - Per Unit Price

a)	Award Recommendation

6.	Bid No. 2019-129 - Sale of Assorted Handguns and Sporting Rifle - Criminal District Attorney's Office - CMC Government Services, Inc. - $450.00

a)	Award Recommendation

7.	Bid No. 2019-131 - Annual Contract for Articulated Wheel Loaders - Countywide - Various Vendors - Per Unit Price

a)	Award Recommendation

8.	Bid No. 2019-133 - Purchase of Mobile Data Computers - Sheriff's Office - CDW Government, LLC - $191,950.00

a)	Award Recommendation

9.	RFP No. 2016-043 - Employee Drug and Alcohol Testing - Human Resources - Cover-Tek, Inc.

a)	Approve Contract Extension

10.	Bid No. 2019-085 - Annual Contract for Toner Cartridges and Maintenance Supplies for Inkjet and Laser Printers - Countywide - Various Vendors - Per Unit Price

a)	Cancel Awards to Barbarian USA, Inc. and B2B Supplies USA, LLC
b)	Remove Both Vendors from Bidders List for Two Years
c)	Award Recommendation to Next Low Bidders

11.	Bid No. 2019-114 - Annual Contract for Fleet Fuel Card and Management Services - Countywide

a)	Reject All Bids
b)	Rebid with Revised Specifications

12.	RFP No. 2019-126 - Annual Contract for Jail Security Electronics and Software Systems Integration, Maintenance, and Repair - Facilities Management

a)	Reject All Bids
b)	Rebid with Revised Specifications
c)	Mandatory Pre-Proposal Conference

13.	** RFP No. 2017-099 - Aerial Application of Pesticides to Control Mosquitos - Public Health - Clarke Environmental Mosquito Management, Inc. - Exercise Second and Final Option for Renewal - Same Contract Terms

a)	Contract Renewal
b)	Contract Approval

14.	** RFP No. 2017-131 - Annual Contract for Interpretation Services for the Deaf and Hearing Impaired - Community Supervision and Corrections Department - Various Vendors - Exercise First and Final Option for Renewal - Same Contract Terms

a)	Contract Renewal

15.	** RFO No. 2017-097 - Purchase of Microsoft Enterprise Volume Licenses - #DIR-TSO-4092 - Information Technology - SHI Government Solutions - $2,449,402.35

a)	Contract Approval

16.	** RFP No. 2017-124 - HIV-AIDS Client Eligibility and Management System - HIV Administrative Agency - Groupware Technologies, Inc.

17.	** SecureTech Systems, Inc. - WAVE Plus Instant Notification System - Facilities Management

a)	Sole Source Designation

18.	** Acknowledgment of Notification of Merger and Vendor Name Change of Interline Brands, d/b/a SupplyWorks to The Home Depot Pro Institutional

19.	** Acknowledgment of Notification of Acquisition and Vendor Name Change of Keller Outdoor Power, Inc. to LSM Outdoor Power

20.	** Authorization to Submit Procurement Card Account Application Form to JPMorgan Chase Bank for Tarrant County Procurement Card for Texas A&M AgriLife Extension Service

21.	** Annual Contract Eligible for Renewal in Ninety Days

22.	** Permission to Take Bids/RFPs

I.	Sheriff's Department (Bill Waybourn)

1.	** Approval of Interlocal Assistance Agreements with the Cities of Arlington and Fort Worth, and the Texas Department of Public Safety for Participation in the Tarrant Regional Auto Crimes Task Force

2.	** Acceptance of Donation from City Center Security for the Tarrant County's Sheriff Office

3.	** Acceptance of Property Awarded to the Tarrant Regional Auto Crimes Task Force by Forfeiture and Judgment and Approval of a Contract with the City of Fort Worth to Sell Awarded Property to the Fort Worth Police Department

J.	Tax Assessor-Collector (Wendy Burgess)

1.	** Approval of Property Tax Refunds

2.	** Approval of Property Tax Waivers of Penalty and Interest

K.	Transportation Services (Randy Skinner)

1.	** Acceptance of a Termination Notice from Potential Buyer and Approval of the Unimproved Property Contract with Office Equity Solutions or Affiliates to Sell Real Property Described as a 1.5279 Acre Tract of Land Situated in the J.J. Freshour Survey, Abstract No. 521 in the City of Southlake

L.	County Judge and Commissioners

1.	Interlocal Agreement, Precinct 1 (Commissioner Brooks)

a)	Approval of Interlocal Agreement with the City of Forest Hill for Culvert Installation and Reconstruction on Wichita Street
b)	Approval to Begin Interlocal Agreement with the City of Forest Hill for Culvert Installation and Reconstruction on Wichita Street

2.	Interlocal Agreement, Precinct 3 (Commissioner Fickes)

a)	Approval of the Interlocal Agreement between Tarrant County and the City of Keller for Work to be Performed on Knox Road from Roanoke Road to Vanderbilt Drive, Ottinger Road from Manor Way to 730 Feet North of Florence Road, Rapp Road from Rufe Snow Road to Chapelwood Lane, and Rapp Road from Chapelwood Lane to South Wishing Tree Lane
b)	Approval to Begin the Interlocal Agreement between Tarrant County and the City of Keller for Work to be Performed on Knox Road from Roanoke Road to Vanderbilt Drive, Ottinger Road from Manor Way to 730 Feet North of Florence Road, Rapp Road from Rufe Snow Road to Chapelwood Lane, and Rapp Road from Chapelwood Lane to South Wishing Tree Lane
c)	Approval of the Interlocal Agreement between Tarrant County and Smithfield Cemetery Association for Work to be Performed to Resurface the Internal Cemetery Roadway (approximately 1,100 Linear Feet.)
d)	Approval to Begin the Interlocal Agreement between Tarrant County and Smithfield Cemetery Association for Work to be Performed to Resurface the Internal Cemetery Roadway (approximately 1,100 Linear Feet.)

3.	Interlocal Agreement, Precinct 4 (Commissioner Johnson)

a)	Approval of Interlocal Agreement with the City of Fort Worth for the Reconstruct and Asphalt Overlay of W.J. Boaz Road from Elkins School Rd to Boat Club Road and Bowman Roberts Road from Cromwell Marine Creek Road to Texas Shiner Drive
b)	Approval to Begin Interlocal Agreement with the City of Fort Worth for the Reconstruct and Asphalt Overlay of W.J. Boaz Road from Elkins School Rd to Boat Club Road and Bowman Roberts Road from Cromwell Marine Creek Road

M.	Appointments to Various Boards

1.	Action Concerning Appointments to Various Boards, Commissions and Committees

2.	Action Concerning Appointments to Tax Increment Finance District Boards

X.	APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE

Setting of the official bond or self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.

XI.	VARIOUS CLAIMS AND ADDENDUM

A.	Approval of Claims and Addendum

XII.

BRIEFING

A.	U.S. Passport Office Update The Commissioners Court will receive an update from County Clerk Mary Louise Nicholson on the U.S. Passport Office.

B.	Trinity Metro Update The Commissioners Court will receive an update on Trinity Metro from Bob Baulsir, President and CEO.

C.

Presentation Regarding Participation in the City of Crowley Tax Increment Financing Reinvestment Zone Number One The Commissioners Court will be briefed by representatives from the City of Crowley regarding the status of and modifications to the Crowley Tax Increment Financing Reinvestment Zone Number One.

D.	Tarrant County Hospital District Monthly Update A representative from the Tarrant County Hospital District will give the Commissioners Court a monthly update on activities and events.

E.

Legislative Issues The Commissioners Court will receive a weekly update concerning legislative activities of the Texas Legislature, along with Federal Government initiatives. Staff will provide materials that summarize the previous week’s activities, county legislative initiatives and other issues relating to legislative activities. If needed, the Commissioners Court may take action regarding pending legislative issues. This will be a standing item on the Court’s agenda until the close of the session.

XIII.

ANNOUNCEMENTS AND COMMENTS

XIV.	PUBLIC COMMENTS

XV.	CLOSED MEETING - TUESDAY, APRIL 16, 2019

A.	Pending or Contemplated Litigation and Attorney-Client Information

1.	Eric Cesar Fraire Chairez v. Tarrant County Sheriff’s Office, Cause No. 352-297884-18

B.	Real Estate Matters

C.	Personnel Matters

1.	Position Nos. 20002064, 20002066, 20002101, 20006467, and 20006903 (Tina Glenn, Human Resources Director)

2.	Assistant Court Investigator II, Probate Court No. 2 (Tina Glenn, Human Resources Director)

D.	Advice of Counsel

E.	Security Related Issues

F.	Contract Deliberations

G.	Economic Development Prospects

Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:

(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;

(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;

(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;

(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and

(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.

(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.

XVI.	COMMISSIONERS COURT RECONVENED

XVII.

ADJOURNMENT