TARRANT COUNTY

COMMISSIONERS COURT AGENDA


 

 

Commissioners’ Courtroom

Tarrant County Administration Building

100 East Weatherford Street, 5th Floor

Fort Worth, Texas 76196

Tuesday, June 23, 2020 - 10:00 AM

 

SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE VIA VIDEOCONFERENCE PURSUANT TO SECTION 551.127 OF THE TEXAS GOVERNMENT CODE.  CITIZENS ARE WELCOME TO ADDRESS THE COMMISSIONERS COURT IN PERSON ON JUNE 23, 2020, BY PICKING UP AN AUDIENCE PARTICIPATION FORM AT THE MEETING AND DELIVERING THE COMPLETED FORM TO THE COUNTY JUDGE’S OFFICE.

 

I.

CALL TO ORDER AND ROLL CALL

 

II.

INVOCATION

 

III.

PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS

 

IV.

AGENDA ANNOUNCEMENTS

 

V.

APPROVAL OF THE MINUTES

 

 

A.

Minutes for Special-Called Meeting of June 15, 2020

 

 

B.

Minutes for Regular Meeting of June 16, 2020

 

VI.

CONSENT AGENDA

 

 

All items with asterisks (**) are a part of the Consent Agenda.  Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.

 

VII.

REPORTS AND BUSINESS

 

 

A.

Administrator (G.K. Maenius)

 

 

 

1.

Discussion, and Possible Action, Concerning the Declaration of Local Disaster Regarding COVID-19, and/or Amended Declaration of Local Disaster Regarding COVID-19

 

 

 

2.

Discussion, and Possible Action, Concerning Activities Associated with the Impact of the Coronavirus (COVID-19) on Tarrant County Citizens, Businesses and County Government Operations

 

 

 

3.

Approval of Interlocal Agreements Related to the Municipal Distribution of CARES Act Coronavirus Relief Funds (CRF) – Cities of Flower Mound, Lake Worth, Lakeside and Westworth Village

 

 

 

4.

Approval of Services Agreement(s) Related to Chamber of Commerce Promotion and Assistance for the CARE 4 Tarrant Programs - Crowley, Keller, Mansfield, Northeast Tarrant, Southlake and U.S. Pan Asian American-Southeast Chambers of Commerce

 

 

 

5.

Consideration of a Non-Governmental Organization Assistance Program Funded with Coronavirus Relief Funds

 

 

 

6.

Approval of CARES Act Rental Assistance Landlord Agreement and Authorization of Application Approval and Payment Processes

 

 

 

7.

Approval of Texas Division of Emergency Management COVID-19 Mobile Testing Site

 

 

 

8.

Approval of TechShare.Court Development and Implementation Addendum

 

 

 

9.

Approval of Changes to the Tarrant County Medical Examiner Fee Schedule for Fiscal Year 2021

 

 

 

10.

Approval of Request from Commissioner, Precinct 1 to Use the Commissioners Courtroom for the 5th Annual Healthy Lives Matter Virtual Alzheimer's Education Seminar on August 22, 2020

 

 

 

11.

Approval of an Interlocal Agreement between Tarrant County and the City of Arlington for the Provision of Staff to Assist Tarrant County in COVID-19 Related Activities

 

 

 

12.

** Receive and File North Texas Tollway Authority Notice of Anticipated Issuance of Revenue Bonds and Sign the Receipt of Notice

 

 

 

13.

** Approval of Fiscal Year 2020-2021 Ryan White HIV/AIDS Program Part C COVID-19 Subrecipient Contract Renewal with Tarrant County Preventive Medicine Clinic – HIV Administrative Agency

 

 

 

14.

** Approval to Fiscal Year 2020-2021 Ryan White HIV/AIDS Program Part D COVID-19 Subrecipient Contract Renewal with Tarrant County Preventive Medicine Clinic – HIV Administrative Agency

 

 

 

15.

** Approval of Fiscal Year 2020-2021 Ryan White Treatment Extension Act Part A Subrecipient Contract with The Salvation Army – Mabee Social Services Center – HIV Administrative Agency

 

 

 

16.

** Approval Joint Administrative Agreements and Resolutions for Thirty Cities to Participate in the Tarrant County Urban County Consortium for Community Development Block Grant, HOME Investment Partnership and Emergency Solutions Grant for Program Years 2021-2023 (Community Development)

 

 

 

17.

** Approval of the Scope of Work for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the TBLA 17 Homeless Assistance Program - Community Development

 

 

 

18.

** Approval of the Scope of Work for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the TBLA 114 Homeless Assistance Program - Community Development

 

 

 

19.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the SAVE Homeless Assistance Program with the Salvation Army - Community Development

 

 

 

20.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the TBLA 13 Homeless Assistance Program - Community Development

 

 

 

21.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the TBLA 15 Homeless Assistance Program with Samaritan House - Community Development

 

 

 

22.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the SAFETOMORROWS Homeless Assistance Program with SAFEHAVEN of Tarrant County - Community Development

 

 

 

23.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the SPC Homeless Assistance Program - Community Development

 

 

 

24.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the Grace Village Homeless Assistance Program with Samaritan House - Community Development

 

 

 

25.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the SIMON Homeless Assistance Program with the Salvation Army - Community Development

 

 

 

26.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for the Housing First Combo Assistance Program with the Salvation Army - Community Development

 

 

 

27.

** Approval of a Grant Agreement for Fiscal Year 2019 between Tarrant County and the U.S. Department of Housing and Urban Development for a Homeless Assistance Program with Community Enrichment Center - Community Development

 

 

 

28.

** Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Program Year 2020 HOME Investment Partnerships - Community Development

 

 

 

29.

** Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Emergency Solutions Grant - COVID-19 Funding within Program Year 2020 - Community Development

 

 

 

30.

** Approval of a Grant Agreement between Tarrant County and the U. S. Department of Housing and Urban Development for Community Development Block Grant - COVID-19 Funding within Program Year 2020 - Community Development

 

 

 

31.

** Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Program Year 2020 Emergency Solutions Grant Funding - Community Development

 

 

 

32.

** Approval of a Grant Agreement between Tarrant County and the U. S. Department of Housing and Urban Development for Program Year 2020 Community Development Block Grant Funding - Community Development

 

 

 

33.

** Approval of Contract with Shield Engineering Group, PLLC, Teague Nall and Perkins, Inc., Kimley-Horn & Associates, and Jacob & Martin, Ltd. Engineering Services for 46th Year CDBG Projects - Community Development

 

 

 

34.

** Approval of Change Order No. 1 with Reytech, LLC in the Amount of <4,460.00> for the Reconciliation of Quantities in the City of Sansom Park, 45th Year CDBG Project - Community Development

 

 

 

35.

** Approval of HAP Contracts and/or Contract Amendments between Landlords and Tarrant County, d/b/a Tarrant County Housing Assistance Office

 

 

 

36.

** Receive and File Briefing Agenda

 

 

B.

Auditor (Renee Tidwell)

 

 

 

1.

Approval of Release of Depository Collateral

 

 

 

2.

Receive and File the Tarrant County Financial Statements for March 2020

 

 

 

3.

Receive and File the Tarrant County Financial Statements for April 2020

 

 

 

4.

Receive and File the Quarterly Investment Report Ended March 31, 2020

 

 

C.

Budget and Risk Management

 

 

 

1.

** Approval of Fiscal Year 2020 Appropriation Adjustments

 

 

 

2.

** Approval of Claims Recommended by the Risk Management Board

 

 

 

3.

** Receive and File Risk Management Board Minutes - June 3, 2020 and June 10, 2020

 

 

D.

Criminal Courts Administration (J. Gregory Shugart)

 

 

 

1.

** Approval of Amendment No. 1 to the Contract between Tarrant County, d/b/a Tarrant County Veterans Court and Recovery Monitoring Solutions Corporation

 

 

 

2.

** Acceptance of the 2020-2021 Grant Award from the Texas Veterans Commission for the Veterans Treatment Court Program

 

 

E.

Human Resources (Tina Glenn)

 

 

 

1.

Receive and File the Personnel Agenda

 

 

 

2.

Approval of a Change to the Table of Organization - Information Technology

 

 

 

3.

** Receive and File Renewal Notice for the Group Long Term Disability Insurance Policy Number 631762 with Standard Insurance Company

 

 

F.

Information Technology (Christopher Nchopa-Ayafor)

 

 

 

1.

Receive and File the 2020 National Association of Counties Achievement Awards

 

 

 

2.

Approval of Contract No. DIR-TEX-AN-NG-CTSA-005 for Plexar Services with AT&T Corp

 

 

G.

Public Health (Vinny Taneja)

 

 

 

1.

Approval of the Public Health Demonstration Year Nine Texas Medicaid 1115 Waiver Intergovernmental Transfer Payment to Texas Health and Human Services Commission

 

 

 

2.

Approval of ESSENCE Software License Agreement between Johns Hopkins University Applied Physics Laboratory LLC. and Tarrant County on Behalf of Tarrant County Public Health

 

 

 

3.

** Approval of a Professional Services Agreement between Tarrant County and Commonwealth Informatics, Inc.

 

 

 

4.

** Approval to Submit the Tuberculosis Prevention and Control Federal Grant Contract Renewal Application for Fiscal Year 2021

 

 

 

5.

** Approval of Amendment No. 6 to the Federal Fiscal Year 2017 Department of State Health Services Women, Infants and Children Grant Contract

 

 

 

6.

** Approval of Amendment No. 6 to the WIC Lease Agreement with Paradayil Investment Group LLC, Successor and Interest to Philanthropolis LLC, Success and interest to Gilles Sensenbrenner, Successor and Interest to Cherry Plaza, LTD

 

 

H.

Purchasing (Jack Beacham)

 

 

 

1.

Bid No. 2020-084 - Northeast Courthouse Retaining Wall Addition - Facilities Management - KDA Contractors, Inc. - $56,727.00

 

 

 

 

a)

Award Recommendation

 

 

 

b)

Contract Approval

 

 

 

c)

Acceptance of Payment Bond

 

 

 

2.

RFP No. 2020-125 - Offender/Defendant-Paid Continuous Alcohol Monitoring Services - Community Supervision and Corrections Department - Recovery Monitoring Solutions d/b/a Recovery Healthcare Corporation - Per Contract Terms

 

 

 

 

a)

Award Recommendation

 

 

 

3.

Bid No. 2020-137 - Annual Contract for Computer Accessories, Peripherals, and Other Miscellaneous Hardware - Countywide - Various Vendors - Per Discount off MSRP

 

 

 

 

a)

Award Recommendation

 

 

 

4.

Bid No. 2020-144 - Annual Contract for Fuel Site Repairs and Service - Countywide - Various Vendors - Per Unit Price, Hourly Labor Rate, Service Call Rate, and Percentage Markup for Parts

 

 

 

 

a)

Award Recommendation

 

 

 

5.

RFQ No. 2020-121 - Annual Contract for Commercial Real Estate Brokerage Services for Various Tarrant County Projects - Facilities Management - Various Vendors - Per Contract Terms

 

 

 

 

a)

Approval to Conduct Negotiations

 

 

 

6.

Bid No. 2020-132 - Annual Contract for Short-Term Rentals of Cars, Trucks, and Vans - Various County Departments

 

 

 

 

a)

Reject All Bids

 

 

 

b)

Rebid with Revised Specifications

 

 

 

7.

** RFO No. 2020-158 - Purchase of High Capacity Inserting System and Address Printer with Mail Management Software - BuyBoard #576-18 - Elections Administration - Pitney Bowes, Inc. - $94,220.38

 

 

 

 

a)

Award Recommendation

 

 

 

8.

** RFP No. 2019-156 - Professional Services to Prepare A Central Services Cost Allocation Plan - County Administrator's Office - MGT of America Consulting, LLC - Exercise First Option for Renewal - Same Contract Terms

 

 

 

 

a)

Contract Renewal

 

 

 

9.

** Bid No. 2019-240 - Annual Contract for Lawn Treatment - Facilities Management - TruGreen, LP - Exercise First Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

10.

** RFP No. 2017-111 - Family Centered Multifaceted Wraparound Services - Juvenile Services - Santa Fe Youth Services, a Division of Youth Advocate Programs, Inc.

 

 

 

 

a)

Contract Approval

 

 

 

11.

** RFP No. 2018-126 - Family Preservation Program - Juvenile Services - Lena Pope Home, Inc.

 

 

 

 

a)

Contract Approval

 

 

 

12.

** Bid No. 2018-178 - Annual Contract for Appian Professional Services - Information Technology - GxP Partners, LLC - $68,850.00

 

 

 

 

a)

Contract Approval

 

 

 

13.

** Approval of Interlocal Agreement between Tarrant County and Coppell Independent School District for the Cooperative Purchasing of Goods and Services

 

 

 

14.

** Approval of Interlocal Agreement between Tarrant County and Denton County Fresh Water Supply District No. 10 for the Cooperative Purchasing of Goods and Services

 

 

 

15.

** Annual Contracts Eligible for Renewal Within Ninety Days

 

 

 

16.

** Permission to Take Bids/RFPs

 

 

I.

Sheriff's Department (Bill Waybourn)

 

 

 

1.

** Acceptance of Donations for the Tarrant County Sheriff's Office

 

 

 

2.

** Approval of Texas Victim Identification and Notification Everyday Verification of Continuing Production Record, Statewide Automated Victim Notification Services Fiscal Year 2020 Invoice from the Texas Office of the Attorney General, and Texas Victim Identification and Notification Everyday Automated Victim Notification Services Maintenance Fee Invoice from Vendor

 

 

J.

Tax Assessor-Collector (Wendy Burgess)

 

 

 

1.

** Approval of Property Tax Waivers of Penalty and Interest

 

 

 

2.

** Approval of Property Tax Refunds

 

 

K.

County Judge and Commissioners

 

 

 

1.

Interlocal Agreement, Precinct 4 (Commissioner Johnson)

 

 

 

 

a)

Approval of Interlocal Agreement with the City of Saginaw for the Reconstruct and Asphalt Overlay of East McLeroy Boulevard from Sansom Boulevard to Blue Mound Road

 

 

 

b)

Approval to Begin Interlocal Agreement with the City of Saginaw for the Reconstruct and Asphalt Overlay of East McLeroy Boulevard from Sansom Boulevard to Blue Mound Road

 

 

L.

Appointments to Various Boards

 

 

 

1.

Action Concerning Appointments to Tax Increment Finance District Boards

 

 

 

2.

Action Concerning Appointments to Various Boards, Commissions and Committees

 

VIII.

APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE

 

 

Setting of the official bond or self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.

 

IX.

VARIOUS CLAIMS AND ADDENDUM

 

 

A.

Approval of Claims and Addendum

 

X.

BRIEFING

 

 

A.

Presentation Regarding the Preparations for the July 14 Primary Runoff and Special Election, and the Use of CARES Act Funds

 

 

 

 

B.

Tarrant County Hospital District Monthly Update

 

A representative from the Tarrant County Hospital District will give the Commissioners Court a monthly update on activities and events.

 

 

C.

Current and Emerging Health Issues

 

The Public Health Department will update the Commissioners Court on current and emerging health issues in Tarrant County.

 

XI.

ANNOUNCEMENTS AND COMMENTS

 

XII.

PUBLIC COMMENTS

 

XIII.

CLOSED MEETING - TUESDAY, JUNE 23, 2020

 

 

A.

Pending or Contemplated Litigation and Attorney-Client Information

 

 

B.

Real Estate Matters

 

 

C.

Personnel Matters

 

 

D.

Advice of Counsel

 

 

 

1.

Inmate Services

 

 

E.

Security Related Issues

 

 

F.

Contract Deliberations

 

 

G.

Economic Development Prospects

 

 

Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:

(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;

(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;

(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;

(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and

(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.

(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.

 

XIV.

COMMISSIONERS COURT RECONVENED

 

XV.

ADJOURNMENT