TARRANT COUNTY

COMMISSIONERS COURT AGENDA


 

 

Commissioners’ Courtroom

Tarrant County Administration Building

100 East Weatherford Street, 5th Floor

Fort Worth, Texas 76196

Tuesday, December 15, 2020 - 10:00 AM

 

PURSUANT TO THE TEMPORARY SUSPENSION BY GOVERNOR ABBOTT OF CERTAIN OPEN-MEETING PROVISIONS OF TEXAS LAW, SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE VIA VIDEOCONFERENCE.  ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING.  YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM.  PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.

ADDRESSING THE COURT BY WRITTEN STATEMENT:  PUBLIC PARTICIPATION FORMS SUBMITTED WITH WRITTEN STATEMENTS THAT DO NOT WISH TO ADDRESS THE COURT MUST BE SUBMITTED BY NOON (12 P.M.) THE DAY BEFORE THE REGULAR POSTED MEETING.  THE FORMS WILL BE ATTACHED TO THE ONLINE POSTED AGENDA UNDER THE “PUBLIC COMMENTS” SECTION OF THE AGENDA PRIOR TO THE MEETING FOR PUBLIC REVIEW WITH COPIES PROVIDED TO THE COURT MEMBERS.  WRITTEN STATEMENTS WILL NOT BE READ ALOUD DURING THE COURT’S SESSION.

ADDRESSING THE COURT BY TELEPHONE:  IF YOU ARE WISHING TO ADDRESS THE COURT AT ITS NEXT POSTED REGULAR MEETING VIA TELEPHONE, YOU MUST NOTIFY THE COURT USING THE PUBLIC PARTICIPATION FORM BY NOON (12 P.M.) ON THE DAY BEFORE THE REGULAR POSTED MEETING IN WHICH YOU WISH TO SPEAK.

ADDRESSING THE COURT IN-PERSON:  ALL IN-PERSON ATTENDEES WISHING TO ADDRESS THE COURT MUST DELIVER A COMPLETED FORM TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  FORMS ARE AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM.

LIVE STREAMING OF THE EVENT IS AVAILABLE AT WWW.TARRANTCOUNTY.COM.

 

I.

CALL TO ORDER AND ROLL CALL

 

II.

INVOCATION

 

III.

PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS

 

IV.

AGENDA ANNOUNCEMENTS

 

V.

APPROVAL OF THE MINUTES

 

 

A.

Minutes for Regular Meeting of December 8, 2020

 

VI.

PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS

 

 

A.

Resolution of Appreciation - Peggy Luttrell Martindale (Judge Whitley)

 

 

B.

Resolution of Appreciation - Patricia Ward, Director of Community Development (Judge Whitley)

 

VII.

CONSENT AGENDA

 

 

All items with asterisks (**) are a part of the Consent Agenda.  Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.

 

VIII.

REPORTS AND BUSINESS

 

 

A.

Administrator (G.K. Maenius)

 

 

 

1.

Discussion, and Possible Action, Concerning Activities Associated with the Impact of the Coronavirus (COVID-19) on Tarrant County Citizens, Businesses and County Government Operations

 

 

 

2.

Approval of Agreement with Briar-Reno Volunteer Fire Department for the Distribution of Coronavirus Relief Funds as part of the Local Partners Program

 

 

 

3.

Approval of Agreements with Catholic Charities Diocese of Fort Worth, Inc. and Grapevine Relief and Community Exchange for the Distribution of Coronavirus Relief Funds as part of the Rental Assistance Program

 

 

 

4.

Authorization to Use Interim Funding to Fund Applications Approved through the CARE 4 Tarrant Rental Assistance Program

 

 

 

5.

Approval of Tarrant County Commissioners Court Legislative Policy Statement for the 87th Session of the Texas Legislature

 

 

 

6.

Approval of Fiscal Year 2021 TechShare.Indigent Defense Software as a Service Addendum

 

 

 

7.

Approval of TechShare.Prosecutor 2021 Resource Sharing Addendum

 

 

 

8.

Approval of TechShare.Magistration 2021 Resource Sharing Addendum

 

 

 

9.

Approval of TechShare.Court 2021 Resource Sharing Addendum

 

 

 

10.

Approval of TechShare.Juvenile 2021 Resource Sharing Addendum

 

 

 

11.

Approval of Agreement between Tarrant County Hospital District, d/b/a JPS Health Network and POST L Group to Renovate 1500 S. Main Street, Fort Worth, Texas to Include a Central Assessment Center for Behavioral Health

 

 

 

12.

** Approval of an Extension to the Term of the Professional Services Agreement with Guidehouse Inc.

 

 

 

13.

** Rescind Court Order No. 133811 and Approval of the Grant Certification Form for the Contract with the Texas Department of Family and Protective Services for Title IV-E Legal Services

 

 

 

14.

** Rescind Court Order No. 133812 and Approval of the Grant Certification Form for the Contract with the Texas Department of Family and Protective Services for Title IV-E Child Welfare Board Services

 

 

 

15.

** Rescind Court Order No. 134312 and Approve the Use of the Resource Connection Campus for an Elements Direct Mask and Hand Sanitizer Giveaway

 

 

 

16.

** Acceptance of the Fiscal Year 2021 Grant Award from the Texas Commission on Environmental Quality for the Volkswagen Environmental Mitigation Program - Precinct 4

 

 

 

17.

** Approval of HAP Contracts and/or Contract Amendments Between Landlords and Tarrant County, d/b/a Tarrant County Housing Assistance Office

 

 

 

18.

** Acceptance of an Additional Monetary Donation from United Way of Tarrant County for the Tarrant County Law Enforcement Memorial

 

 

 

19.

** Receive and File Meeting Attendance Roster for the Surface Transportation Technical Committee of the North Central Texas Council of Governments' Regional Transportation Council - December 2019 through December 2020

 

 

 

20.

** Receive and File Briefing Agenda

 

 

B.

Auditor (Renee Tidwell)

 

 

 

1.

** Receive and File the Auditor's Report of the Fiscal Year 2020 Chapter 59 Asset Forfeiture Reports Prepared by the Criminal District Attorney's Office

 

 

C.

Budget and Risk Management (Helen Giese)

 

 

 

1.

** Approval of Fiscal Year 2021 Appropriation Adjustments

 

 

 

2.

** Approval of Exceptions to Fee Schedule for Court Interpreters

 

 

 

3.

** Receive and File Risk Management Board Minutes - December 2, 2020

 

 

D.

County Clerk (Mary Louise Nicholson)

 

 

 

1.

** Receive and File the County Clerk's Monthly Report - November 2020

 

 

E.

Criminal Courts Administration (J. Gregory Shugart)

 

 

 

1.

** Approval of Professional Service Contracts between Tarrant County, d/b/a Mental Health Diversion Program and MC Wellness, PSP Professional Services, Inc. and Reconnecting Relationships Therapy PLLC

 

 

F.

Facilities Management

 

 

 

1.

** Approval of Second Amendment to the Real Property Lease with Mercantile Partners, L.P. for Office Space Located at 4282 North Freeway, Fort Worth, for the Public Health Department

 

 

 

2.

** Approval of Real Property Lease Renewal with Charlie Geren, State of Texas House Representative District 99, for Use of Office Space Located on the Third Floor of the Northwest Sub-Courthouse, 6713 Telephone Road, Lake Worth

 

 

G.

Human Resources (Tina Glenn)

 

 

 

1.

Receive and File the Personnel Agenda

 

 

 

2.

Approval of a Waiver of Terminal Benefits – Constable, Precinct 4

 

 

 

3.

Approval of Extensions of Project Employment - Sheriff's Office

 

 

 

4.

Approval to Double Fill a Position and for a Waiver of Terminal Benefits – Juvenile Services

 

 

 

5.

** Approval of Amendment to Tarrant County Flexible Benefits Plan Document to Permit Maximum FSA and LFSA Contributions and Carry Over as Permitted by Law

 

 

 

6.

** Approval of Job Evaluation Committee Appointment

 

 

 

7.

** Approval of Changes to the Table of Organization – County Clerk’s Office

 

 

 

8.

** Approval of Changes to the Table of Organization - Public Health

 

 

 

9.

** Approval of the Extension of the Member Cost-Share Waiver for COVID-19 Testing, Test-Related Visits, Diagnosis and Treatment Under the Public Employee Benefits Cooperative Medical Plans

 

 

H.

Human Services (Julie Parks)

 

 

 

1.

** Approval of an Interlocal Agreement between Tarrant County and University of North Texas Health Science Center Concerning Tarrant County's Burial Program

 

 

I.

Public Health (Vinny Taneja)

 

 

 

1.

Approval of an Agreement with Trinity Metro to Serve as a Corporate Closed Point of Distribution Facility During Public Health Emergencies

 

 

 

2.

Approval of a Provider Agreement with Aetna Better Health Care Services for Health Care Services at the Tarrant County Public Health Department

 

 

 

3.

** Acceptance of Donation of a Safety Enclosure from the Association of Public Health Laboratories

 

 

 

4.

** Approval of an Addendum to the Agreement for Onsite Consultation with eClinicalWorks on Behalf of the Tarrant County Public Health Department

 

 

 

5.

** Approval of Amendment No. 1 to the COVID-19 Testing Services Agreement between Vault Medical Services, P.A. and Tarrant County on behalf of Tarrant County Public Health

 

 

 

6.

** Approval of Amendment No. 1 to the COVID-19 Testing Master Services Agreement between Tarrant County and PrivaPath Diagnostics, Inc. on behalf of Tarrant County Public Health

 

 

 

7.

** Approval of Amendment No. 2 to the Professional Services Agreement with Murnahan Public Relations, Inc.

 

 

 

8.

** Approval of Grace Period Extension for the Everbridge Subscription Services from PetroSys Solutions, Inc., d/b/a PSI Technology, through Texas DIR Contract Number DIR-TSO-3983, for the Tarrant County Public Health Department

 

 

J.

Purchasing

 

 

 

1.

RFP No. 2020-204 - Returned Mail Capture and Recording Automation - Tax Office - RT Lawrence Corporation - Per Contract Terms

 

 

 

 

a)

Award Recommendation

 

 

 

2.

RFP No. 2021-002 - Automated Mail Scanning and Check Processing - Tax Office - RT Lawrence Corporation - Per Contract Terms

 

 

 

 

a)

Award Recommendation

 

 

 

3.

Bid No. 2021-003 - Plaza Building Renovations - Facilities Management - Concord Commercial Services - $83,820.00

 

 

 

 

a)

Award Recommendation

 

 

 

b)

Contract Approval

 

 

 

c)

Acceptance of Payment Bond

 

 

 

d)

Acceptance of Performance Bond

 

 

 

4.

Bid No. 2021-010 - Tim Curry Criminal Justice Center Cooling Tower Replacement -  Facilities Management -  DMI Corp., d/b/a Decker Mechanical - $1,012,413.00

 

 

 

 

a)

Award Recommendation

 

 

 

b)

Contract Approval

 

 

 

c)

Acceptance of Payment Bond

 

 

 

d)

Acceptance of Performance Bond

 

 

 

5.

Bid No. 2021-024 - Annual Contract for DNA Laboratory Long Term Freezer Storage - Medical Examiner's Office - Various Vendors - Per Unit Price

 

 

 

 

a)

Award Recommendation

 

 

 

6.

RFP No. 2021-026 - Patient Satisfaction Survey - HIV Administrative Agency - Collaborative Research - $60,000.00

 

 

 

 

a)

Award Recommendation

 

 

 

7.

** Rescind Court Order #134393 - RFP No. 2016-120 - Annual Contract for Metropolitan Ethernet Services - Information Technology - AT&T Corp.

 

 

 

 

a)

Rescind Court Order #134393

 

 

 

8.

** RFP No. 2017-150 - Publishing Tool for Comprehensive Annual Financial Report - Audit - IGM Technology Corp. - Exercise Third and Final Option for Renewal - Same Contract Terms

 

 

 

 

a)

Contract Renewal

 

 

 

9.

** Bid No. 2020-081 - Annual Contract for Purchase of Retirement Watches - Human Resources - J. Brandt Recognition, Ltd. - Exercise First and Final Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

10.

** RFP No. 2015-144 - Cloud-Based Electronic Health Records System - Public Health - eClinicalWorks, LLC

 

 

 

 

a)

Contract Approval

 

 

 

b)

Sole Source Designation

 

 

 

11.

** Approval of QuickLink Full Indexing Services - TXMAS #18-3602 - District Clerk's Office - Kofile Technologies, Inc. - $100,944.00

 

 

 

12.

** Approval of healow Software License Agreement - Public Health - healow, LLC - Per Contract Terms

 

 

 

13.

** Approval to Process Invoice for Payment - Facilities Management and Medical Examiner’s Office - Texas Disaster Response Pool, Inc. - $5,500.00

 

 

 

14.

** Approval of Interlocal Agreement between Tarrant County and City of La Feria for Cooperative Purchasing of Goods and Services

 

 

 

15.

** Annual Contracts Eligible for Renewal Within Ninety Days

 

 

 

16.

** Permission to Take Bids/RFPS

 

 

K.

Sheriff's Department (Bill Waybourn)

 

 

 

1.

** Approval of Texas Victim Identification and Notification Everyday Verification of Continuing Production Record, Statewide Automated Victim Notification Services Fiscal Year 2021 Invoice from the Texas Office of the Attorney General, and Texas Victim Identification and Notification Everyday Automated Victim Notification Services Maintenance Fee Invoice from Vendor

 

 

L.

Appointments to Various Boards

 

 

 

1.

Action Concerning Appointments to Tax Increment Finance District Boards

 

 

 

2.

Action Concerning Appointments to Various Boards, Commissions and Committees

 

IX.

APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE

 

 

Setting of the official bond or self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.

 

X.

VARIOUS CLAIMS AND ADDENDUM

 

 

A.

Approval of Claims and Addendum

 

XI.

BRIEFING

 

 

A.

Current and Emerging Health Issues

 

The Public Health Department will update the Commissioners Court on current and emerging health issues in Tarrant County including COVID-19, West Nile Virus and Influenza.  This will be a standing item on the Commissioners Court Agenda as long as necessary.

 

 

B.

Transportation Bond Program Discussion

 

The Commissioners Court will be briefed by the Transportation Department on the status of the proposed 2021 Transportation Bond Program.

 

 

C.

Presentation Regarding Participation in the City of Bedford Tax Increment Financing Reinvestment Zone #1

 

Representatives from the City of Bedford will address Commissioners Court regarding the establishment of and plans for the Bedford Tax Increment Financing Reinvestment Zone #1, and proposed County participation in funding of the TIRZ projects.

 

XII.

ANNOUNCEMENTS AND COMMENTS

 

XIII.

PUBLIC COMMENTS

 

XIV.

CLOSED MEETING – TUESDAY, DECEMBER 15, 2020

 

 

A.

Pending or Contemplated Litigation

 

 

 

1.

Antonette Broadnax v. Tarrant County, Texas, Case No. 236-316807-20

 

 

B.

Real Estate Matters

 

 

C.

Personnel Matters

 

 

 

1.

Position Nos. 20004161 and 20005450 (Tina Glenn, Human Resources Director)

 

 

 

2.

Position No. 20000049

 

 

D.

Advice of Counsel

 

 

E.

Security Related Issues

 

 

F.

Contract Deliberations

 

 

G.

Economic Development Prospects

 

 

Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:

(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;

(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;

(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;

(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and

(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.

(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.

 

XV.

COMMISSIONERS COURT RECONVENED

 

XVI.

ADJOURNMENT