TARRANT COUNTY

COMMISSIONERS COURT AGENDA


 

 

Commissioners’ Courtroom

Tarrant County Administration Building

100 East Weatherford Street, 5th Floor

Fort Worth, Texas 76196

Tuesday, December 10, 2019 - 10:00 AM

 

I.

CALL TO ORDER AND ROLL CALL

 

II.

INVOCATION

 

III.

PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS

 

IV.

AGENDA ANNOUNCEMENTS

 

V.

APPROVAL OF THE MINUTES

 

 

A.

Minutes for Regular Meeting of December 3, 3019

 

VI.

PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS

 

 

A.

Resolution of Appreciation - Council Member Lana Wolff (Commissioner Allen)

 

 

B.

Resolution of Appreciation - Council Member Michael Glaspie (Commissioner Allen)

 

 

C.

Resolution of Appreciation - Council Member Kathryn Wilemon (Commissioner Allen)

 

 

D.

Resolution of Recognition - Gabriel Vivoni, Hometown Hero (Commissioner Allen)

 

 

E.

Resolution - Arlington Independent School District Education Foundation Celebrates 25 Years (Commissioner Allen)

 

VII.

CONSENT AGENDA

 

 

All items with asterisks (**) are a part of the Consent Agenda.  Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.

 

VIII.

PUBLIC HEARINGS

 

 

A.

Public Hearing - To Consider the Renaming a Portion of Western Center Boulevard to Eagle Mountain Dam Road - Precinct 4

 

 

 

 

a)

Conduct Public Hearing

 

 

 

b)

Action, if Necessary

 

IX.

REPORTS AND BUSINESS

 

 

A.

Administrator (G.K. Maenius)

 

 

 

1.

Approval of a Resolution Casting Votes for the Election of Tarrant Appraisal District Board of Directors

 

 

 

2.

Approval of an Interlocal Agreement with Tarrant Appraisal District for Sheriff’s Department Security Services

 

 

 

3.

Approval of Interlocal Agreement between Tarrant County and the City of Fort Worth Regarding the Regulation of Game Room Operations Related to Public Health, Safety and Welfare

 

 

 

4.

Approval of Contract for Professional Design Services with Jim Duff Illustration and Design for the Tarrant Counts 2020 Census Program

 

 

 

5.

Approval of the Amended and Restated Agreements for Tarrant County and Tarrant County Hospital District Participation in the City of Arlington Tax Increment Financing Reinvestment Zone Number One - Downtown TIRZ

 

 

 

6.

Approval of City of Fort Worth Historic Site Tax Exemption for Certain Properties Located in Fort Worth Tax Increment Reinvestment Zone #4 - Southside TIF

 

 

 

7.

Approval of the Issuance of Retirement Facility Revenue Bonds by the Tarrant County Cultural Education Facilities Finance Corporation for MRC Senior Living Fort Worth in an Amount Not to Exceed $150,000,000.00

 

 

 

8.

Approval of a Resolution Relating to Whitney Cultural Education Facilities Finance Corporation Use of Tax Exempt Financing on Behalf of Texas Wesleyan University for Certain Facilities Located in Tarrant County, Texas

 

 

 

9.

** Approval of the Fiscal Year 2020 Denton County Medical Examiner District Agreement

 

 

 

10.

** Approval of the Fiscal Year 2020 Parker County Medical Examiner District Agreement

 

 

 

11.

** Approval of a Contract between Tarrant County and Tarrant County Hospital District for Funding of Specified County Programs for Fiscal Year 2020

 

 

 

12.

** Approval of a Contract between Tarrant County, Tarrant County Hospital District and MHMR of Tarrant County for Countywide Behavioral Health and Intellectual Disability Services for Fiscal Year 2020

 

 

 

13.

** Approval of an Exception to the Travel Policy for Within Region Travel - Constable, Precinct 1

 

 

 

14.

** Approval of Amendment No. 1 to Subrecipient Contract with AIDS Outreach Center for Fiscal Year 2018 Department of Housing and Urban Development Tenant Based Leasing Assistance 114 - Community Development

 

 

 

15.

** Approval of Change Order No. 1 with Gra-Tex Utilities, Inc. in the Amount of <$20,180.20> for the Reconciliation of Quantities in the City of Haltom City, 44th Year CDBG Project - Community Development

 

 

 

16.

** Approval of Amendment No. 4 of the Lease Agreement with the Tarrant County Master Gardeners Association for Space at the Resource Connection

 

 

 

17.

** Approval of the Fiscal Year 2020 Ryan White Part C Notice of Award – HIV Administrative Agency

 

 

 

18.

** Approval of Fiscal Year 2020-2021 Ryan White Part D Continuation Submission to the Health Resources and Services Administration – HIV Administrative Agency

 

 

 

19.

** Approval of Amendment No. 1 to Four Fiscal Year 2019-2020 HIV Health and Social Services Subrecipient Contracts with AIDS Healthcare Foundation, AIDS Outreach Center, Tarrant County Hospital District and Tarrant County Samaritan Housing, Inc. – HIV Administrative Agency

 

 

 

20.

** Approval of Amendment No. 1 to the Fiscal Year 2019-2020 Ryan White Treatment Extension Act Part A Subrecipient Contracts with AIDS Healthcare Foundation and Tarrant County Preventive Medicine Clinic – HIV Administrative Agency

 

 

 

21.

** Approval of Amendment No. 2 to Three Fiscal Year 2019-2020 Ryan White Treatment Extension Act Part A Subrecipient Contracts with AIDS Outreach Center, Tarrant County Hospital District and Tarrant County Samaritan Housing, Inc. – HIV Administrative Agency

 

 

 

22.

** Approval of Amendment No. 3 to Fiscal Year 2019-2020 Ryan White Treatment Extension Act Part B Subrecipient Contracts with AIDS Outreach Center, Tarrant County Hospital District and Tarrant County Preventive Medicine Clinic – HIV Administrative Agency

 

 

 

23.

** Approval of HAP Contracts and/or Contract Amendments between Landlords and Tarrant County, d/b/a Tarrant County Housing Assistance Office

 

 

 

24.

** Approval of Out-of-State Travel Requests

 

 

 

25.

** Receive and File Briefing Agenda

 

 

B.

Auditor (Renee Tidwell)

 

 

 

1.

Approval of Release and Substitution of Depository Collateral

 

 

 

2.

Receive and File the Auditor's Report of the Tax Office Homestead Tax Exemptions

 

 

 

3.

Approval of Update to Employee Benefit Claims Administration Funding

 

 

C.

Budget and Risk Management

 

 

 

1.

** Approval of Fiscal Year 2019 Appropriation Adjustments

 

 

 

2.

** Approval of Fiscal Year 2020 Appropriation Adjustments

 

 

 

3.

** Approval of Exceptions to Fee Schedule for Court Interpreters

 

 

D.

County Clerk (Mary Louise Nicholson)

 

 

 

1.

** Approval of Release of Depository Collateral

 

 

E.

District Clerk (Tom Wilder)

 

 

 

1.

Approval to Waive District Clerk Web Based Access Service Subscription Fee for Parole Officers

 

 

F.

Facilities Management (David Phillips)

 

 

 

1.

Approval of a Construction Manager Contract with Steele and Freeman, Inc. and Post L Group, LLC for Construction Management Services and Approval of the Guaranteed Maximum Price Related to Construction of the Juvenile Center Project Included in the 2006 Capital Improvement Program

 

 

 

2.

** Receive and File Notice of Potential Change Order for Facilities Management Construction Project Regarding the Northeast Subcourthouse Business Continuity Center

 

 

 

3.

** Ratification of Utilities Instrument Easement for Underground and Aerial Facilities Agreement with Southwestern Bell Telephone Company, d/b/a AT&T Texas for the Juvenile Center Project Included in the 2006 Improvement Program

 

 

 

4.

** Authorization of Payment of a Service Invoice Received from Carrier Corporation for Services Provided at the 350 West Belknap Building

 

 

 

5.

** Approval of Professional Services Contract with Summit Consultants, Inc. for Engineering Services to Replace HVAC Equipment in the 350 West Belknap Building, Fort Worth

 

 

 

6.

** Approval of Change Order No. 1 to the Frontier Waterproofing, Inc. Contract for the Tim Curry Criminal Justice Center Exterior Wall Remediation Project

 

 

 

7.

** Approval of Real Property Lease with Charlie Geren, State of Texas House Representative District 99, for Use of Office Space Located on the 3rd Floor of the Northwest Subcourthouse, 6713 Telephone Road, Lake Worth

 

 

G.

Human Resources (Tina Glenn)

 

 

 

1.

Receive and File the Personnel Agenda

 

 

 

2.

Approval of Out-of-Class Pay Extension – Precinct 1

 

 

 

3.

Approval of Extension of Project Employment – Sheriff’s Office

 

 

 

4.

Approval of Extensions of Project Employment – District Clerk

 

 

 

5.

Approval of Plan Year 2020 Stoploss Coverage with UnitedHealthcare Insurance Company as the Insurer

 

 

 

6.

** Approval of Payment to Retiree Under Section 415(b) of the Internal Revenue Code

 

 

H.

Public Health (Vinny Taneja)

 

 

 

1.

Approval of the Public Health Demonstration Year Eight Texas Medicaid 1115 Waiver Intergovernmental Transfer Payment to Texas Health and Human Services Commission

 

 

 

2.

Approval of a Service Provider Agreement between Tarrant County and Dr. Daniel Rousch for Psychiatric Services for Patients of the Tarrant County Public Health Preventive Medicine Clinic

 

 

 

3.

** Acceptance of a Monetary Donation from the National Council on Family Relations for the Public Health Department’s Family Health Services Department

 

 

I.

Purchasing (Jack Beacham)

 

 

 

1.

RFP No. 2019-163 - Purchase of Body Scanner - Sheriff's Office - OD Security North America, LLC - $108,750.00

 

 

 

 

a)

Award Recommendation

 

 

 

b)

Contract Approval

 

 

 

2.

Bid No. 2019-223 - Annual Contract for Sign Shop Supplies - Transportation Services and All Precincts - Various Vendors - Per Unit Price

 

 

 

 

a)

Award Recommendation

 

 

 

3.

Bid No. 2020-037 - Annual Contract for Ballot Stock Paper - Elections Administration - Hart InterCivic, Inc. - Per Unit Price

 

 

 

 

a)

Award Recommendation

 

 

 

4.

** RFO No. 2020-031 - Purchase of VxRail Hardware, Software, and Implementation Services - #DIR-TSO-3763 - Information Technology - Thomas Gallaway Corporation, d/b/a Technologent - $167,000.00

 

 

 

 

a)

Award Recommendation

 

 

 

5.

** RFO No. 2020-032 - Purchase of Isilon Hardware, Software, and Services - #DIR-TSO-3763 - Information Technology - Thomas Gallaway Corporation, d/b/a Technologent - $2,495,000.00

 

 

 

 

a)

Award Recommendation

 

 

 

6.

** RFO No. 2020-036 - Digital Signatures - #DIR-TSO-3763 - Information Technology - Dell Marketing, L.P. - $204,750.00

 

 

 

 

a)

Award Recommendation

 

 

 

7.

** RFO No. 2020-039 - Purchase of CA Technologies Software Licensing, Maintenance, and Support - #DIR-TSO-3793 - Information Technology - CA, Inc. - $107,755.00

 

 

 

 

a)

Award Recommendation

 

 

 

8.

** RFO No. 2020-053 - APC Smart UPS Capacity and Battery Cartridge Replacement - #DIR-TSO-4159 - Information Technology - HiEd Tech Store, d/b/a Computize - $58,880.55

 

 

 

 

a)

Award Recommendation

 

 

 

9.

** Bid No. 2018-035 - Annual Contract for Tactical Gear - Sheriff's Office - Nardis Public Safety - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

10.

** Bid No. 2019-018 - Annual Contract for Copier and Fax Supplies - Countywide - Various Vendors - Exercise First and Final Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

11.

** Bid No. 2019-041 - Annual Contract for Purchase of Pickup Trucks, Vans, and Utility Vehicles - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

12.

** Bid No. 2019-050 - Annual Contract for Purchase of Rifles - Sheriff's Office - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

13.

** Bid No. 2019-146 - Semi-Annual Contract for Copy Paper, Envelopes, and Other Related Products - Countywide - Various Vendors - Exercise First and Final Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

14.

** Approval of Interlocal Agreement between Tarrant County and City of Bastrop for the Cooperative Purchasing of Goods and Services

 

 

 

15.

** Approval of Interlocal Agreement between Tarrant County and Bastrop Independent School District for the Cooperative Purchasing of Goods and Services

 

 

 

16.

** Approval of Interlocal Agreement between Tarrant County and Farmersville Independent School District for the Cooperative Purchasing of Goods and Services

 

 

 

17.

** Approval of Interlocal Agreement between Tarrant County and Harris County Emergency Services District No. 48 for the Cooperative Purchasing of Goods and Services

 

 

 

18.

** Approval of Interlocal Agreement between Tarrant County and City of Hewitt for the Cooperative Purchasing of Goods and Services

 

 

 

19.

** Approval of Interlocal Agreement between Tarrant County and City of Katy for the Cooperative Purchasing of Goods and Services

 

 

 

20.

** Approval of Interlocal Agreement between Tarrant County and City of Quinlan for the Cooperative Purchasing of Goods and Services

 

 

 

21.

** Approval of Interlocal Agreement between Tarrant County and Waxahachie Independent School District for the Cooperative Purchasing of Goods and Services

 

 

 

22.

** Annual Contracts Eligible for Renewal Within Ninety Days

 

 

 

23.

** Permission to Take Bids/RFPs

 

 

J.

Tax Assessor-Collector (Wendy Burgess)

 

 

 

1.

** Receive and File Tax Office Deputizations

 

 

 

2.

** Approval of Property Tax Refunds

 

 

K.

Transportation Services (Randy Skinner)

 

 

 

1.

** Approval of Interlocal Agreement with the City of Fort Worth for Tarrant County's Participation in the City's Four Drop-Off Stations for Disposal of Household Waste

 

 

L.

County Judge and Commissioners

 

 

 

1.

Interlocal Agreement, Precinct 3 (Commissioner Fickes)

 

 

 

 

a)

Approval of the Interlocal Agreement between Tarrant County and the City of Southlake for Work to be Performed on Crooked Lane from Kimball Avenue to Nolan Drive

 

 

 

b)

Approval to Begin the Interlocal Agreement between Tarrant County and the City of Southlake for Work to be Performed on Crooked Lane from Kimball Avenue to Nolan Drive

 

 

 

c)

Approval of the Interlocal Agreement between Tarrant County and the City of Grapevine for Work to Performed on Boyd Drive from BS 114 to Turner Road

 

 

 

d)

Approval to Begin the Interlocal Agreement between Tarrant County and the City of Grapevine for Work to Performed on Boyd Drive from BS 114 to Turner Road

 

 

M.

Appointments to Various Boards

 

 

 

1.

Action Concerning Appointments to Tax Increment Finance District Boards

 

 

 

2.

Action Concerning Appointments to Various Boards, Commissions and Committees

 

X.

APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE

 

 

Setting of the official bond or self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.

 

XI.

VARIOUS CLAIMS AND ADDENDUM

 

 

A.

Approval of Claims and Addendum

 

XII.

BRIEFING

 

 

A.

MedStar Update

 

The Commissioners Court will receive an update from Matt Zavadsky, Chief Strategic Integration Officer on MedStar.

 

 

B.

Tarrant County Council on Family Violence Year-End Update

 

The Commissioners Court will receive a year-end update from Tyler Stillman, Bedford PD, on the Tarrant County Council on Family Violence.

 

 

C.

Report on the Tarrant County Property Assessed Clean Energy (PACE) Program

 

The Commissioners Court will receive a status report on the Tarrant County Property Assessed Clean Energy (PACE) program from the County’s PACE Administrator.

 

XIII.

ANNOUNCEMENTS AND COMMENTS

 

XIV.

PUBLIC COMMENTS

 

XV.

CLOSED MEETING - TUESDAY, DECEMBER 10, 2019

 

 

A.

Pending or Contemplated Litigation and Attorney-Client Information

 

 

 

1.

Booth v. Galveston; Civil Action No. 3:18-CV-00104

 

 

B.

Real Estate Matters

 

 

C.

Personnel Matters

 

 

 

1.

County Administrator

 

 

D.

Advice of Counsel

 

 

E.

Security Related Issues

 

 

F.

Contract Deliberations

 

 

G.

Economic Development Prospects

 

 

Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:

(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;

(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;

(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;

(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and

(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.

(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.

 

XVI.

COMMISSIONERS COURT RECONVENED

 

XVII.

ADJOURNMENT