TARRANT COUNTY

COMMISSIONERS COURT AGENDA


 

 

Commissioners’ Courtroom

Tarrant County Administration Building

100 East Weatherford Street, 5th Floor

Fort Worth, Texas 76196

Tuesday, October 13, 2020 - 10:00 AM

 

PURSUANT TO THE TEMPORARY SUSPENSION BY GOVERNOR ABBOTT OF CERTAIN OPEN-MEETING PROVISIONS OF TEXAS LAW, SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE VIA VIDEOCONFERENCE.  ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING BY COMPLETING THE PUBLIC PARTICIPATION FORM ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM, CALLING 817-884-3525 AND REQUESTING TO BE PUT ON THE PUBLIC COMMENT LIST, OR DELIVERING A COMPLETED FORM TO THE COUNTY JUDGE’S OFFICE.  PLEASE INDICATE WHETHER YOU ARE ADRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER YOU ARE PROVIDING GENERAL PUBLIC COMMENTS.  IF YOU ARE WISHING TO ADDRESS THE COURT AT ITS NEXT POSTED REGULAR MEETING VIA TELEPHONE YOU MUST NOTIFY THE COURT USING THE METHODS DESCRIBED ABOVE BY 5:00 P.M. ON THE DAY BEFORE THE REGULAR MEETING IN WHICH YOU WISH TO SPEAK.  ALL IN-PERSON ATTENDEES ADDRESSING THE COURT MUST NOTIFY THE COURT BY 10:15 A.M. ON THE DAY OF THE REGULAR MEETING.  LIVE-STREAMING OF THE EVENT IS AVAILABLE AT WWW.TARRANTCOUNTY.COM.  IN THE CASE OF SPECIAL CALLED MEETINGS, IN WHICH A QUORUM WILL BE PHYSICALLY PRESENT, ONLY IN-PERSON PUBLIC COMMENTS ARE ACCEPTED AND ONLINE PUBLIC PARTICIPATION FORMS AND COMMENTS ARE NOT ACCEPTED.

 

I.

CALL TO ORDER AND ROLL CALL

 

II.

INVOCATION

 

III.

PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS

 

IV.

AGENDA ANNOUNCEMENTS

 

V.

APPROVAL OF THE MINUTES

 

 

A.

Minutes for Regular Meeting of October 6, 2020

 

VI.

PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS

 

 

A.

Proclamation - Domestic Violence Awareness Month (Commissioner Brooks)

 

 

B.

Recognition of 2020 United Way Campaign Kick-Off

 

VII.

CONSENT AGENDA

 

 

All items with asterisks (**) are a part of the Consent Agenda.  Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.

 

VIII.

PUBLIC HEARINGS

 

 

A.

Public Hearing - To Consider Amendment No. 1 to the 2020-2024 Consolidated Plan (Community Development)

 

 

 

 

a)

Conduct Public Hearing

 

 

 

b)

Action, if Necessary

 

 

B.

Public Hearing - To Consider Amendment No. 2 to Program Year 2020 Action Plan (Community Development)

 

 

 

 

a)

Conduct Public Hearing

 

 

 

b)

Action, if Necessary

 

IX.

REPORTS AND BUSINESS

 

 

A.

Administrator (G.K. Maenius)

 

 

 

1.

Discussion, and Possible Action, Concerning the Declaration of Local Disaster Regarding COVID-19, and/or Amended Declaration of Local Disaster Regarding COVID-19

 

 

 

2.

Discussion, and Possible Action, Concerning Activities Associated with the Impact of the Coronavirus (COVID-19) on Tarrant County Citizens, Businesses and County Government Operations

 

 

 

3.

Approval of Agreement with Cook Children's Healthcare System for the Distribution of Coronavirus Relief Funds for the Tarrant County Asthma 4-1-1 Program

 

 

 

4.

Approval of the Letter of Engagement with Deloitte and Touche LLP for the Fiscal Year 2020 Annual Financial Audit

 

 

 

5.

Approval of the Issuance of Series 2020 Hospital Revenue Bonds in One or More Series by the Tarrant County Cultural Education Facilities Finance Corporation for Hendrick Medical Center in an Amount Not to Exceed $350,000,000.00

 

 

 

6.

** Approval of a Memorandum of Understanding between Tarrant County, the City of Fort Worth and the City of Arlington Related to Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant

 

 

 

7.

** Approval of Professional Services Contract between Tarrant County and Larry Scott McMillan

 

 

 

8.

** Approval to Submit the Texas Department of State Health Services Fiscal Year 2021-2022 Ryan White Part B Services Grant Renewal Application – HIV Administrative Agency

 

 

 

9.

** Approval of Amendment No. 1 to the Lease Agreement between Tarrant County, d/b/a Resource Connection of Tarrant County and Tarrant County Hospital District for Various Hospital District Operations at 1400 Circle Drive and 2500 Circle Drive

 

 

 

10.

** Approval of Amendment No. 16 to the Resource Connection Lease Agreement with My Health My Resources of Tarrant County – Mental Health Clinic for Space Located at 1200 Circle Drive

 

 

 

11.

** Approval of Request from Sixty and Better for Early Termination of Lease Agreement for Kitchen and Warehouse Space Located at the Resource Connection, 5051 Resource Drive, Fort Worth

 

 

 

12.

** Acceptance of a Grant Award from the Office of the Attorney General for a Bilingual Victim Assistance Coordinator for the Criminal District Attorney's Office

 

 

 

13.

** Acceptance of a Grant Award from the Department of Justice for the Coronavirus Emergency Supplemental Funding Program through the Office of the Governor

 

 

 

14.

** Approval of an Exception to the Travel Policy for Within Region Travel - Justice of the Peace, Precinct 5

 

 

 

15.

** Receive and File Briefing Agenda

 

 

B.

Budget and Risk Management

 

 

 

1.

** Approval of Fiscal Year 2020 Appropriation Adjustments

 

 

 

2.

** Approval of Fiscal Year 2021 Appropriation Adjustments

 

 

 

3.

** Approval of Exceptions to Fee Schedule for Court Interpreters

 

 

 

4.

** Receive and File Risk Management Board Minutes - September 30, 2020

 

 

C.

County Clerk (Mary Louise Nicholson)

 

 

 

1.

** Receive and File the County Clerk's Monthly Report - September 2020

 

 

D.

Facilities Management (David Phillips)

 

 

 

1.

** Acceptance of Payment Bond from MG Lawn and Landscaping, LLC for $44,300.00 Related to Construction of the Tarrant County Law Enforcement Memorial Project

 

 

E.

Human Resources (Tina Glenn)

 

 

 

1.

Receive and File the Personnel Agenda

 

 

 

2.

Approval of a Waiver of Terminal Benefits – Sheriff’s Office

 

 

 

3.

Approval of the Annually Determined Contribution Rate to the Texas County and District Retirement System

 

 

F.

Human Services (Julie Parks)

 

 

 

1.

** Approval of Professional Services Contract with Catholic Charities Regarding Acceptance of Tarrant County Department of Human Services Housing Vouchers

 

 

G.

Public Health (Vinny Taneja)

 

 

 

1.

Approval of the Reappointment of the Tarrant County Health Authority

 

 

 

2.

Approval of the Reappointment of the Deputy Tarrant County Health Authority and Local Rabies Control Authority

 

 

 

3.

Approval to Submit a Grant Application to the National Association of County and City Health Officials for the Addressing Needs of People with Disabilities in COVID-19 Local Preparedness Planning, Mitigation and Recovery Efforts Request for Application

 

 

 

4.

** Approval of Amendment No. 1 to the Lease Agreement with Town North Associates, Ltd. for the Tarrant County Public Health Department Arlington Randol Mill Clinic Site

 

 

 

5.

** Approval of Amendment No. 1 to the Department of State Health Services Fiscal Year 2020 Grant Contract for HIV Prevention and Control

 

 

 

6.

** Approval of Amendment No. 2 to the Department of State Health Services Fiscal Year 2019 STD/HIV Prevention Program Grant Contract

 

 

H.

Purchasing (Jack Beacham)

 

 

 

1.

RFQ No. 2020-138 - Juvenile Forensic Assessment Services - Juvenile Services - Various Vendors - $155,000.00

 

 

 

 

a)

Award Recommendation

 

 

 

b)

Contract Approval

 

 

 

2.

Bid No. 2020-184 - Annual Contract for SAP Consultant Services - Information Technology - Various Vendors - Per Unit Price

 

 

 

 

a)

Award Recommendation

 

 

 

3.

Bid No. 2020-188 - Annual Contract for Urine Drug Screening Supplies - Community Supervision and Corrections Department and Juvenile Services - Redwood Toxicology Laboratory - Per Unit Price and Discount from List Price

 

 

 

 

a)

Award Recommendation

 

 

 

4.

Bid No. 2020-219 - Annual Contract for HVAC Water Treatment Services and Water Treatment Equipment Repairs - Facilities Management - Various Vendors - Per Unit Price, Hourly Labor Rate, and Markup for Parts

 

 

 

 

a)

Award Recommendation

 

 

 

5.

Bid No. 2020-154 - Annual Contract for Tactical Gear - Sheriff's Office

 

 

 

 

a)

Reject All Bids

 

 

 

b)

Rebid with Revised Specifications

 

 

 

6.

** Bid No. 2019-256 - Annual Contract for Maintenance of FLIR Video Management System - Facilities Management - EMC Integrated Systems Group - Exercise First Option for Renewal - Same Firm Fixed Prices

 

 

 

 

a)

Contract Renewal

 

 

 

7.

** Bid No. 2020-007 - Annual Contract for Window Washing Services - Facilities Management - Collins Glass Works, LLC, d/b/a Collins Window Cleaning - Exercise First Option for Renewal - Same Firm Fixed Price

 

 

 

 

a)

Contract Renewal

 

 

 

8.

** Approval of Purchase of SAP Cloud Platform - GSA #GS-35F-0119Y - Information Technology - Carahsoft Technology Corporation - $79,524.41

 

 

 

 

a)

Contract Approval

 

 

 

9.

** Approval of Archival Imaging, Indexing, Vanguard Search Site Services, and Maintenance Support - TXMAS #18-3602 - District Clerk's Office - Kofile Technologies, Inc. - $53,576.98

 

 

 

10.

** Approval of Interlocal Agreement between Tarrant County and Monahans Wickett Pyote Independent School District for the Cooperative Purchasing of Goods and Services

 

 

 

11.

** Permission to Take Bids/RFPs

 

 

I.

Tax Assessor-Collector (Wendy Burgess)

 

 

 

1.

** Approval of Property Tax Refunds

 

 

 

2.

** Receive and File Tax Office Deputizations

 

 

J.

Transportation Services (Randy Skinner)

 

 

 

1.

** Approval of Amending Plat - J&R Addition - Precinct 2

 

 

K.

County Judge and Commissioners

 

 

 

1.

Interlocal Agreement, Precinct 3 (Commissioner Fickes)

 

 

 

 

a)

Approval of the Interlocal Agreement between Tarrant County and the City of Colleyville to Rehabilitate and Resurface Black Drive from Bransford Road to 250 Feet West of Mill Wood Drive, Resurface John McCain Road from Monticello Parkway to 250 Feet North of Bandit Trail, Resurface Martin Parkway from Cheek Sparger Road to Eaton Circle North, Resurface Cheshire Drive from Oak Knoll Drive to Durham Drive, Resurface Devon Drive from York Drive to Cheshire Drive, Resurface Dorset Drive from York Drive to Cheshire Drive, Resurface Durham Drive from York Drive to Cheshire Drive, Resurface York Drive from Durham to Cul-de Sac, Resurface Warwick Street from Cheek Sparger Drive to Durham Drive, Resurface Bowden Hill Lane from Pembrooke Parkway to Cheek Sparger Road, Resurface Chrismac Way from Pembrooke Parkway S to Lexington Parkway, Resurface Langley Hill Lane from Pembrooke Parkway W to Bowden Hill Lane, Resurface Middleton Way from Pembrooke Parkway W to Bowden Hill Lane, Resurface Scarborough Lane East from Martin Parkway to Pembrooke Parkway, Resurface Scarborough Lane Court from Pembrooke Parkway to Cul-de-Sac, Resurface Pembrooke Parkway South from Pembrooke Parkway W to Lexington Parkway, Resurface Lexington Parkway from Cheek Sparger Road to Pembrooke Parkway, Resurface Pembrooke Parkway West from Cheek Sparger Road to Lexington Parkway

 

 

 

b)

Approval to Begin the Interlocal Agreement between Tarrant County and the City of Colleyville to Rehabilitate and Resurface Black Drive from Bransford Road to 250 Feet West of Mill Wood Drive, Resurface John McCain Road from Monticello Parkway to 250 Feet North of Bandit Trail, Resurface Martin Parkway from Cheek Sparger Road to Eaton Circle North, Resurface Cheshire Drive from Oak Knoll Drive to Durham Drive, Resurface Devon Drive from York Drive to Cheshire Drive, Resurface Dorset Drive from York Drive to Cheshire Drive, Resurface Durham Drive from York Drive to Cheshire Drive, Resurface York Drive from Durham to Cul-de Sac, Resurface Warwick Street from Cheek Sparger Drive to Durham Drive, Resurface Bowden Hill Lane from Pembrooke Parkway to Cheek Sparger Road, Resurface Chrismac Way from Pembrooke Parkway S to Lexington Parkway, Resurface Langley Hill Lane from Pembrooke Parkway W to Bowden Hill Lane, Resurface Middleton Way from Pembrooke Parkway W to Bowden Hill Lane, Resurface Scarborough Lane East from Martin Parkway to Pembrooke Parkway, Resurface Scarborough Lane Court from Pembrooke Parkway to Cul-de-Sac, Resurface Pembrooke Parkway South from Pembrooke Parkway W to Lexington Parkway, Resurface Lexington Parkway from Cheek Sparger Road to Pembrooke Parkway, Resurface Pembrooke Parkway West from Cheek Sparger Road to Lexington Parkway

 

 

L.

Appointments to Various Boards

 

 

 

1.

Action Concerning Appointments to Tax Increment Finance District Boards

 

 

 

2.

Action Concerning Appointments to Various Boards, Commissions and Committees

 

X.

APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE

 

 

Setting of the official bond or self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.

 

XI.

VARIOUS CLAIMS AND ADDENDUM

 

 

A.

Approval of Claims and Addendum

 

XII.

BRIEFING

 

 

A.

Current and Emerging Health Issues

 

The Public Health Department will update the Commissioners Court on current and emerging health issues in Tarrant County including COVID-19, West Nile Virus and Influenza.  This will be a standing item on the Commissioners Court Agenda as long as necessary.

 

XIII.

ANNOUNCEMENTS AND COMMENTS

 

XIV.

PUBLIC COMMENTS

 

XV.

CLOSED MEETING

 

 

A.

Pending or Contemplated Litigation

 

 

B.

Real Estate Matters

 

 

C.

Personnel Matters

 

 

 

1.

60568 (G.K. Maenius)

 

 

D.

Advice of Counsel

 

 

E.

Security Related Issues

 

 

F.

Contract Deliberations

 

 

G.

Economic Development Prospects

 

 

Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:

(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;

(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;

(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;

(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and

(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.

(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.

 

XVI.

COMMISSIONERS COURT RECONVENED

 

XVII.

ADJOURNMENT